Full-Time Care Scheduler
Visiting Angels of Plano/Lewisville
Apply Directly: [email protected]
Position Overview
Visiting Angels is seeking an organized, dependable, and experienced Full-Time Care Scheduler to join our team. The Care Scheduler is responsible for coordinating caregiver schedules, filling open shifts, maintaining accurate records, and ensuring consistent, reliable care for our clients throughout the DFW area.
The ideal candidate has prior home care agency scheduling experience, strong communication and problem-solving skills, and the ability to work in a fast-paced environment while balancing the needs of clients, caregivers, and the office team.
Schedule: Saturday–Wednesday, 10:00 AM–6:00 PM
On-Call: Every third weekend only
Pay: $23–$28 per hour, based on experience
Why Join Visiting Angels?
Competitive pay of $23–$28 per hour, based on experience
Weekly pay
Accrue paid time off (PTO) based on hours worked
401(k) plan
Tax-saving benefits
Dental, vision, and pet insurance
Opportunity to make a meaningful difference in the lives of seniors and their families
Our team is committed to providing compassionate, professional senior home care services to residents throughout the Dallas–Fort Worth area.
Job Requirements
Previous home care agency scheduling experience required
WellSky software knowledge preferred
Valid driver's license, reliable vehicle, and proof of auto insurance
Ability to pass required background checks, driver's license review, and drug screening
Strong organizational, communication, and problem-solving skills
Ability to multitask, prioritize responsibilities, and work effectively in a fast-paced office environment
Dependable, professional, and able to maintain regular, predictable attendance
Ability to participate in the assigned on-call rotation every third weekend
Key Responsibilities
Caregiver Scheduling and Coordination
Schedule caregivers for new client assignments and fill open hours and shifts on existing cases.
Maintain consistent caregiver assignments to promote continuity of care.
Contact clients and caregivers regarding daily schedule changes, call-offs, and coverage needs.
Make diligent efforts to staff open shifts and promptly communicate unresolved staffing needs to the direct supervisor.
Generate reports on caregiver availability, staffing needs, and supply and demand.
Records and System Management
Maintain accurate client and caregiver schedules and ensure timely data entry.
Enter and update client and caregiver information in the scheduling database.
Review telephony records daily and make appropriate corrections to support accurate payroll processing and client billing.
Maintain accurate scheduling records, reports, and related documentation.
Communication and Customer Service
Maintain positive relationships with clients, families, caregivers, prospective employees, referral sources, and team members.
Provide professional support and clear communication to caregivers and clients.
Communicate and reinforce company policies and procedures.
Escalate concerns and refer appropriate matters to the Operations Manager for guidance.
Maintain strict confidentiality of all information related to clients, families, and employees.
On-Call Responsibilities
Participate in the on-call rotation every third weekend.
Manage scheduling calls and staffing concerns in accordance with company policies.
Keep on-call materials current, including client information, care instructions, schedules, and active caregiver rosters.
Maintain accurate on-call logs and related client and employee records.
General Office Duties
Perform general administrative duties, including word processing, filing, reception, and telephone support.
Maintain professionalism, dependability, and a positive, supportive attitude toward the caregiver team.
Perform additional duties as assigned by the management team.
Apply Today!
If you have home care scheduling experience, enjoy coordinating people and schedules, and are committed to helping seniors receive dependable, compassionate care, we encourage you to apply.
Submit your application or resume to: [email protected]
Join Visiting Angels and become part of a team dedicated to making a difference in the lives of our clients and their families.